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Plain Text Email Format

       Some of you may not know that there is much more to an Email than what you see on your screen, if it contains formatting (fonts and colors, etc.), or pictures, including graphic borders, etc. These things can make an Email 10-100 times larger than the plain text that you write. So, when you send an Email please Format it as "Plain Text".
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Most Email software automatically uses the formatted text mode, even though it looks like a simple black and white page on your screen. It still contains the "formatting codes" of "black color" letters in "some font" of "10 point size", that is "left aligned", with a "white background". As this sentence seems overly long to describe a simple thing, so is a "Formatted Email".
On your Email software you must specifically select "Plain Text" mode from your menu bar. Look for a menu item for "Format" and select "Plain Text" or "Text Only", do not select "Rich Text" or "HTML". If your Email suddenly looks rather plain, then you have probably selected the right thing. Even a 3 page letter will download in just seconds if sent as "Plain Text".

A simple way to remember this is to put my Email Address in the Address Book that came with your Email Client software, and select the option to send only as Plain Text. In Windows Outlook Address Book, select the "Name" tab and check the box "Send E-Mail using plain text only" at the bottom.
Plain Text Format Note:
It is very useful to understand what is meant by the Plain Text Format, also called ASCII Text. Simply put, it is the raw letters, numbers, and punctuation marks, you type on the keyboard, without any formatting (such as size, font, color, bold, italics, etc.).
This type of data is sometimes referred to as "Alpha-Numeric" ~ "letters and numbers". A Text Editing program is essential for working on these types of files, and can be very useful in other areas of computer life as well.
A big advantage of Plain Text is that it can be read with any other software and/or on any Windows or Non-Windows computer system, old, new, or future. Saving your notes and raw data in this format means they will be both Laterally and Forward compatible. You can always access them no matter what kind of computer or software you may upgrade to over the years. Plain Text, often referred to as "Text" files, are also smaller, therefore fast and efficient to work with.
A text editing program called "NoteTab Pro" is well known and popular because it has many features for working on Text Files, such as line numbering, spell checker and thesaurus, opening of multiple text files, and many other useful features, and is very fast.
See:  for more info.
When you need formatted text, plain text can easily be reformatted to all other formats.
Save your raw text data as Plain Text, then when needed, make a new file formatted by the appropriate software, like Word Processor, Email, Drawings, HTML Web pages, etc.

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